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Recorded Information Management
Recorded Information Management is the systematic control of all recorded information regardless of media, from creation or receipt to final disposition. The effective management of information enables government to support decision making, reduce costs, meet business, legal and accountability requirements and preserve Prince Edward Island's documentary heritage.
The Public Archives and Records Office Recorded Information Management Unit delivers a corporate program that provides central recorded information management services and support to all departments, agencies, corporations and commissions within the Government of Prince Edward Island. It also audits and monitors the development and maintenance of recorded information management programs in departments.
The unit administers the provisions of the Archives and Records Act and the RIM Policy to establish government wide policies, procedures, and standards to ensure that departments implement a departmental RIM program, prepare and adhere to the approved retention and disposition schedules, and protect and maintain records so that records are useable and accessible, transferrable, legible and understandable, and maintained in formats that ensure retention and preservation.
Records management staff are available to advise and assist government employees in the management of their information resources. They help to institute departmental RIM programs through assisting with the development of internal recorded information management policies, conversion to the Classification Plan and Retentions Schedules (CPRS) for administrative records, the creation of operational classification systems, and the preparation of retention and disposition schedules for all series of departmental records. These schedules indicate how long records should stay in offices, whether, and for how long, they should be sent to the Records Centre, and whether they are to be transferred to the Archives for preservation or destroyed.
The RIM unit also manages the Provincial Records Centre which offers economical off-site storage and retrieval services to government departments for their semi-active government records. The RIM unit offers training in recorded information management to all levels of government through consultation and workshops.
RIM Documents
Archives & Records Act [PDF]
RIM Policy - Part 1 [PDF]
RIM Policy - Part 2 [PDF]
RIM Policy - Part 3 [PDF]
Managing Electronic Mail [PDF]
Using Provincial Records Centre Services [PDF]
Inventory Form [PDF]
Inventory Instruction Booklet [PDF]
Request for Retrieval Form [PDF]
RMLO List [PDF]
Links
ARMA Canada www.armacanada.org
ARMA International www.arma.org
ARMA PEI Chapter www.armapei.org
For further information please contact Ann-Marie McIsaac, Records Manager, at 902-368-6093.
