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Minister's Directive MD No. 2012-03 School Board Staffing and Funding Program for the 2012-2013 School Board Fiscal Year

MINISTER'S DIRECTIVE NO. MD 2012-03

School Board Staffing and Funding Program for the 2012-2013 School Board Fiscal Year


Supercedes MD No. 2011-04

Pursuant to section 8, clause 7(2)(h) and subsection 121(1) of the School Act R.S.P.E.I. 1988, Cap. S-2.1, I hereby issue the following Minister's Directive concerning School Board Staffing and Funding Program for the 2012-2013 School Board Fiscal Year.

The School Board Staffing and Funding Program is the mechanism for providing financial grants to school boards.

The aim of the School Board Staffing and Funding Program is to create equal access to basic educational services.  In order to meet this aim, school boards are required to allocate staff and resources equitably among schools.

The Program components are as follows:

PART I - STAFFING

1. Authority and Definitions
2. Instructional Supervisory Personnel
3. Instructional Non-Supervisory Personnel
4. Non-Instructional Supervisory Personnel
5. Non-Instructional Non-Supervisory Personnel

PART II - FUNDING

6. Grants - Salaries, Wages, Benefits

(1) Salaries and Benefits for Approved Positions
(2) Funding for Substitutes, Relief, Fixed Term, and Casual Employees and Overtime Pay for Non-Instructional Non-Supervisory Personnel

7. Grants - Operations

(1) Administration
(2) Maintenance - Physical Plant
(3) Program Materials
(4) Transportation
(5) Capital Repairs and Equipment Replacement
(6) Professional Development
(7) Other Funding.

PART 1 - STAFFING

1. Authority and Definitions

(a) Clause 7(2)(h) of the School Act provides that the Minister may "determine the number and type of positions in each school board."
(b) Section 1 of the Act provides the following definitions:

"instructional personnel" means a person who has been issued an instructional license and such other employees of a school board as the Minister may designate;

"non-instructional personnel" means members of the transportation group, members of the property maintenance group, members of the school secretaries administrative support group, members of the school board office administration support group, educational assistants, and such other persons as the Minister may designate, but excludes supervisory personnel;

"supervisory personnel"

(I) with respect to instructional personnel, includes such supervisory staff of a school board as the Minister may designate, after consultation with the school boards,
(ii) with respect to non-instructional personnel, includes such supervisory staff of school boards as the Minister may designate, after consultation with the school boards.

2. Instructional Supervisory Personnel

Each school board may engage such instructional supervisory personnel as are authorized by the Minister.

3. Instructional Non-Supervisory Personnel

3(1) Instructional non-supervisory personnel shall be allocated to each school board in accordance with the categories set out below.  The categories and formulae are based upon the recommendations of the instructional staffing model.  Where enrollment is the basis for staffing allocations, the full-time equivalent enrollment figures as of September 30th of the prior year shall be used.  All enrollment data are subject to verification by the department.

3(2) Class Size Factor

(a) Instructional positions shall be allocated to address class size targets as follows:
Primary level (grades 1-3) - 1 position per 22 full-time equivalent students.
Elementary level (grades 4-6) - 1 position per 25 full-time equivalent students.
Intermediate level (grades 7-9) - 1 position per 28 full-time equivalent students.

(b) Kindergarten - 1 position per 15 full-time equivalent students based on official student enrolment as of September 30, 2011.  If a board determines prior to the start of the school year, enrolments will result in a class size that will exceed 18 students, the Department will provide additional staffing to allow for the establishment of another kindergarten class.

3(3) Flex Factor

Instructional positions will be allocated to boards in order to provide for positions in specialized areas such as physical education, music, art, and other programs delivered outside of the regular classroom and for such other school needs identified by the boards includings board based staff.  The number of positions assigned shall be as follows:
For Primary/Elementary Schools with enrollments up to 299 students - 10% of the class size instructional positions.
For Primary/Elementary Schools with enrollments of 300 or more students - 20% of the class size instructional positions.
For Intermediate Schools with enrollments up to 299 students - 20% of the class size instructional positions.
For Intermediate Schools with enrollments of 300 or more students - 40% of the class size instructional positions.
For High Schools - 40% of the class size instructional positions.

3(4) Administrators

For schools with enrollments of under 500 students, 2 administrator positions will be allocated.  For schools with enrollments over 500 students, 3 administrator positions will be allocated.

From the number of positions approved in this component class free time must be allocated for administration and educational leadership.

3(5) Special Education / Resource

Instructional staff for special education and/or resource shall be allocated to boards as follows:

To address core (high) needs
- Incidence rate of 7.0% of enrollment.
- 1 instructional position shall be assigned to boards for every 14 students as determined by the incidence rate.

To address general (lower) needs
- 1 instructional position shall be assigned to boards for every 500 students.

This category shall include such consultant and coordinator positions as are approved by the Minister, including the applicable allowances under section 6(1)(c).

3(6) Teacher Librarians

Instructional staff for Teacher Librarians shall be allocated to boards as follows:

For schools with less than 200 students              0.25 FTE positions shall be assigned.
For schools with 200-299 students                     0.5 FTE positions shall be assigned.
For schools with 300-799 students                     1.0 FTE positions shall be assigned.
For schools with 800 or more students                1.5 FTE positions shall be assigned.

3(7) Small Schools

1.0 FTE instructional position will be assigned to boards for each school with an enrollment of less than 200 students.

3(8) Reading Recovery TM

Incidence rate of 25% of the grade one enrollment requiring the resource.

One instructional staff position shall be assigned to boards for every 16.0 students as determined by the incidence rate.

3(9) School Counsellors

One instructional position shall be allocated to boards for every 400 students enrolled.  This category shall include such consultant, and co-ordinator positions as are approved by the Minister, including the applicable allowances under Section 6(1)(c).

3(10) French Immersion

One instructional staff position will be assigned to boards for every school that has French immersion programming.

3(11) Support for Parenting and Pregnant Teens

Incidence rate of 2% of the high school female enrollment requiring the resource.

One instructional position shall be assigned to boards for every 15 students as determined by the incidence rate for programming in support of parenting and pregnant students.

3(12) Alternate Education

The Minister may approve alternate education sites and may authorize such additional instructional personnel as the Minister deems necessary to operate the program.

3(13) French Language and English as an Additional Language Instruction

The Minister may authorize instructional non-supervisory positions to support French first language education, and English as an additional language instruction.

3(14) Literacy Coaches

The Minister may authorize such additional instructional non-supervisory positions as the Minister deems necessary for Literacy Coaching.

3(15) Transitional

The Minister may authorize such additional instructional non-supervisory positions as the Minister deems necessary from time to time.

3(16) Administrative Positions

Within the overall complement of instructional staff approved, a school board:

(a) shall establish the positions of principal and vice-principal for each school or administrative consolidation;
(b) may establish the position of vice-principal for each four hundred full-time equivalent students or greater fraction thereof officially enrolled in that school board and, where applicable, the number of vice-principals determined in this clause includes the number of vice-principals required in clause (a);
(c) may designate one department head position for every 300 students enrolled in that board;
(d) with the prior approval of the Minister, may establish one vice-principal position in lieu of three department head positions;
(e) with the prior approval of the Minister, may establish board office consultant and coordinator positions.

4. Non-Instructional Supervisory Personnel

Each school board may engage such non-instructional supervisory personnel as are authorized by the Minister.

5. Non-Instructional Non-Supervisory Personnel

5(1) Board-Based Administrative Support Personnel

A school board may engage such administrative support staff as are authorized by the Minister.

5(2) School-Based Secretarial Personnel

A school board may engage such secretarial support staff as are authorized by the Minister.

5(3) Property Maintenance Personnel

(a) The Minister may allocate up to 1 full-time equivalent position in the cleaner and custodial categories for every 19,000 square feet of floor area in occupied facilities under the jurisdiction of the school board.  The total floor area is subject to verification by the Minister.

(b) Staff provided under this category include Custodian and Cleaner, as follows:

(I) Where an employee is responsible for the provision of all custodial duties to a school or schools, that employee shall be classified as a Custodian.
(ii) Where two or more employees are assigned to a single school facility and two employees are working separate shifts and performing full custodial duties, the school board may employ the equivalent of two full-time Custodians.
(iii) Employees under this formula not classified as Custodian shall be classified as Cleaner.

(c) A school board may engage such other maintenance support staff as are authorized by the Minister.

5(4) Transportation Personnel

(a) A school board may engage such employees in the Bus Driver "A" and "B" categories as are approved by the Minister.
(b) A school board may engage such other transportation system support staff as are authorized by the Minister.

5(5) Educational Assistants and Youth Services Workers

A school board may engage such educational assistants and youth service workers as are authorized by the Minister.

5(6) Substitute and Casual Personnel

(a) Subject to Part II, subsection 6(2), and applicable cabinet directives, a school board may:

(I) employ substitute instructional non-supervisory and non-instructional non-supervisory personnel as required for regular employees who are on approved leave of absence;
(ii) engage such casual employees in the non-instructional non-supervisory category as are required from time to time to cover peak workload situations;
(iii) authorize overtime work for non-instructional non-supervisory employees.

PART II - FUNDING

All provisions of Part II are subject to staffing provisions of Part I and the Minister's approval of a school board budget.

6. Grants - Salaries, Wages, Benefits

6(1) Salaries and Benefits for Approved Positions

The Minister will provide school boards with a budget approval to cover staff costs in accordance with the following:

(a) Salary and benefit costs incurred by boards through the employment of authorized instructional and non-instructional supervisory personnel shall be budgeted by each school board and funded by the Minister based on the salaries and benefits approved by the Minister pursuant to subsection 6(2) of the Act.
(b) Salaries, allowances and benefit costs incurred by boards through the employment of authorized instructional non-supervisory and authorized non-instructional non-supervisory personnel shall be budgeted by each school board and funded by the Minister based on the salary scales and benefits as provided for in the collective agreements with the Prince Edward Island Teachers' Federation and the Canadian Union of Public Employees.
(c) Teachers appointed as principals, vice-principals, consultants, coordinators and department heads shall be paid the appropriate teacher's salary plus an administrative allowance as provided in the Memorandum of Agreement between the Education Negotiating Agency and the Prince Edward Island Teachers' Federation.

6(2) Funding for Substitutes, Relief, Fixed Term, and Casual Employees and Overtime Pay for Non-Instructional Non-Supervisory Personnel

(a) Funding for substitutes, relief, fixed term, casual employees and overtime pay will be $1690.39 per full-time equivalent employee.

7. Grants - Operations

7(1) Administration

The Minister will provide each school board with a budget approval for central administration services provided through the board office.

7(2) Maintenance - Physical Plant

The Minister will provide each school board with a budget approval for maintenance - physical plant on the basis of $2.70 per square foot, with the square footage verified by the Minister.

7(3) Program Materials

In addition to the authorized materials and textbooks provided through the Provincial Learning Materials Distribution Centre, the Minister will provide each school board with a budget approval to support the duplication of materials and for purchase of program materials and supplies.  School boards shall not reallocate this funding for any other purpose.

(a) The budget approval for program materials will be $91.20 per student officially enrolled in a school board.  A school board may establish different levels of funding for program materials and supplies among schools with elementary, intermediate, and senior high students and shall report this information to the Minister.
(b) The Minister will provide school boards with a budget approval for materials and supplies for designated vocational courses.  This budget approval is in addition to the funding provided in (a) above and will be determined by the nature of the course offered and the number of full-time equivalent students participating in each course.
(c) The Minister will provide school boards with a budget approval for materials and supplies for authorized career and technology courses.  This budget approval is in addition to the funding provided in (a) above and will be determined by the nature of the course offered and the number of full-time equivalent students participating in each course.
(d) School boards are required to allocate approximately 90% of the amount in (a) and 100% of the amounts in (b) and (c) directly to schools.

7(4) Transportation

The Minister shall provide each school board with a budget approval for student transportation.  The budget provided covers non-capital operational costs excluding salaries and benefits.

7(5) Capital Repairs and Equipment Replacement

(a) The Minister will provide funds for renovations, repairs and equipment on the basis of $57.50 per student for each student officially enrolled in a school board plus a base of $10,000 for each school board.
(b) The Minister will provide funds to acquire additional and/or replacement buses, and the Minister will allocate such buses to school boards.
(c) The Minister will provide each school board with funds for capital repair projects which exceed $25,000.00 and which are specifically approved by the Minister.

7(6) Professional Development

The Minister will provide each school board with a budget approval for professional development on the basis of $46.46 per employee of the board.

7(7) Other Funding

Notwithstanding the funding grants outlined above, the Minister may grant such other supplementary funding amounts as the Minister deems necessary.

DATED at Summerside this 23rd day of October, 2012

____________________________________________
J. Alan McIsaac
Minister of Education and Early Childhood Development
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