Finance and Human Resources
The Finance Section is responsible for the fiscal management of the Department.
The Human Resources Section operates out of the 2nd floor Jones Building and the Maintenance Division facility at the Government Garage in Charlottetown. The section has a Manager, two HR Officers, and OH&S Officer, a Personnel Technician, a Payroll clerk and an Administrative clerk within a full-time establishment. It also has a part-time Safety Officer on the casual payroll.
Responsibilities
The Section is responsible for the Payroll, Personnel, Human Resources and Occupational Health and Safety services provided within the Department.
Payroll
- Provide salary and casual payroll services to assigned work units
- Monitor and audit payroll services provided at self-served work units
- Enforce controls implemented by the Provincial Treasury and Public Services Commission
Personnel
- Maintain personnel records for all classified employees and for those casual employees paid from the section
- Maintain Department Leave records
- Interpret the Treasury Board Personnel Policies and Procedures Manual and the Collective Agreement
- Maintain the Department's Establishment records
- Maintain the Department's discipline records
Human Resources
- Leadership development
- Implement Government HR policies
- Coordinate Department staffing action
- Coordinate Classification and Classification Review activity
- Investigate policy and discipline breaches
Occupational Health and Safety
- Prepare and maintain Department policies and programs
- Assist management in preparing workplace plans and procedures
- Assist with training
- Monitor the Department's Safety program
- Investigate unsafe acts and accidents
Other Responsibilities
Provide Leadership and Financial Management
- Development of Department's Financial and administration policies
- Administer Federal cost-shared programs
- Ensure that the Financial Administration Act, Public Purchasing Act, and Treasury Board Policies and Procedures are followed
Administer Budget Development and Controls
- Status Quo budget
- Detailed budget
- Quarterly forecasts
- Develop and monitor the Department's business plan
- Monitor budget on a day-to-day basis by discussing problems with Deputy Minister/Directors, and recommending corrective action where necessary.
Monitor day-to-day Operations of the Accounting Office
- Accounts payable
- Accounts receivable
- Procurement
- General Ledger
Inventory Management - Audits and Reconciliation to the GL Accounts
- Public Works Stores
- Mechanical Branch (Parts, Tires & Fuel)
- Traffic (Sign Shop and Lighting)
- Bridge Materials
- Land (Tax Sales Inventory)
- Computer Equipment (GE)
Administrative Services
- Receptionist
- Records Management
- Postal Services
- Telecommunications
- Photocopier & Printing Services
- Office furniture, fixtures and equipment
