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Public Disclosure of Expenses

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Frequently Asked Questions (FAQ)

  1. Who is required to disclose their expenses?

All Deputy Ministers, Chief Executive Officers (CEO), Senior Advisors, Political Staff, and any other Senior Official appointed by Order in Council are required to disclose their expenses.

  1. What expenses should be disclosed?

Travel, hospitality, meetings, and conference expenses incurred by the individual in the course of the business of advancing the priorities of Government of Prince Edward Island are required to be reported.

  1. When are the expense reports disclosed?

Effective April 1, 2015, a new standard for disclosing public expenses was implemented. The expense reports are to be disclosed monthly, 15 working days after the end of every month.

Expenses disclosed under the previous reporting standards can still be viewed under Historical Expenses.

  1. On the main summary web page, there may or may not be a notation for each person and period. What do these mean?

Url address link to a Crown’s Home Page (ie. Health PEI)
Hyperlinked date link to a published expense report
Date means no activity to report for this period
Blank cell means the report is not available to publish yet

  1. Why is there a time difference between the event date and the accounting date?

The expenses will be disclosed in the period that they are posted to the financial system.

  1. What is the definition of each Category?
  • Internal Government Meeting Expenses  -  Costs associated with working luncheon or dinner meetings with internal provincial government employees.
  • Meetings and External Training Sessions  -  Costs associated with meetings, training sessions, curriculum, and public meetings for parties external to government
  • Hospitality & Hosted Conferences  - Costs associated with hospitality and the hosting of conferences
  • In Province Mileage In Province mileage costs based on cost per kilometre established in Treasury Board Policy.
  • Non-Government Owned Vehicle Operating Costs  - Rental Costs, gasoline, motor oil, repairs and maintenance, insurance for all non government owned vehicles
  • Conference / Workshop Registration Fees  - Conferences, seminars, workshops, courses including computer training, etc. of less than six (6) weeks' duration conducted by outside organizations
  • Travel Advance  - Prepayment for travel costs which will be coded to the correct categories upon completion of travel claim.
  • Taxable Travel Allowance Taxable Travel Allowances as per Treasury Board Policy
  • Travel - Accommodations
  • Travel – Airfare
  • Travel – Meals
  • Travel – Ground Transportation Transportation costs incurred for taxis and road/bridge tolls, vehicle rentals for trips, and out of province fuel and mileage, etc.
  • Travel – Incidentals Other travel costs not included in the above categories.

  1. What is the definition of "attendees" ?

The Attendees are the number of people for whom the expense covers. Other participants in the event are not included in the attendee numbers.

Government - The number of provincial government employees covered by the expense.
Non-government - The number of non-provincial government covered by the expense

  1. What are Reimbursements?

On occasion, a person covered by this policy is required to travel out of province on behalf of an organization which pays for all or a portion of the costs. The initial expenses are disclosed. When the Government of Prince Edward Island is reimbursed, the reimbursement is disclosed and referenced to the initial cost.

  1. How can I get additional information / clarification?

See the Contact Us page for general inquiries.

Please be aware that depending on the information requested, you may be referred to the Access and Privacy Services Office to submit an Access Request Form  for Freedom of Information and Protection of Privacy (FOIPP)

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